Capacity Types

Capacity type values are used to provide information about how the capacity for a space or subSpace is measured. For example, the capacity of a conference room, might be specified as a number of persons whereas the capacity for a parking lot might be specified as a number of vehicles. The values you define populate the Capacity Type drop-down menu on the Occupancy pane of the View Space, Edit Space, View SubSpace and Edit SubSpace pages.

Capacity can be further defined by specifying a Capacity Code.

To open the Capacity Type page:

  1. Open the Administration Menu page.

  2. Under the SPACE ADMIN heading, click Capacity Types.

    The Admin – Capacity Type page opens. All defined capacity types are displayed, listed in order of Tab Order first, then chronologically by Last Update date.

ClosedCreate a Capacity Type

Creating a capacity type allows you to define the values that are included in the Capacity Type drop-down menu on the Occupancy pane of the View/Edit Space and View/Edit subSpace pages. To create a capacity type:

  1. Click the Add New link.

    The Add Capacity Type dialog box opens, allowing you to define the new value.

  2. In the Name field, enter the capacity type name.

  3. In the Description field, enter a description of the capacity type.

    This field can be used to provide more information about the capacity type. This value can be up to 1000 characters long. As you type, the character count updates indicating the number of additional characters that can be entered.

  4. In the Tab Order field, enter a numeric value.

    The Tab Order indicates the position, in menus, where this value will be listed. Lower numbered values are displayed toward the top of the list. Values will the same tab order will be sorted alphabetically.

  5. In the Active field, select Yes to make this capacity type active.

    Inactive values remain in the system, but are not displayed to users.

  6. Click OK.

    The capacity type is added to the list. The name of the user who added the capacity type and the date and time it was added are displayed.

ClosedEdit a Capacity Type

Capacity types can be modified. For example, if you want to change the value that users see, you can modify the name. To edit a capacity type:

  1. Click the Edit link to the right of the capacity type you want to edit.

  2. Modify any of the following values:

    • Name – the value that users see
    • Description – information about the capacity type
    • Tab Order – the position in which the capacity type will be displayed in drop-down menus
    • Active – Yes indicates that the capacity type is active (displayed to the user)
  3. Click OK.

    The modified capacity type parameters, including the name of the user who edited them and the date and time when they were edited, are displayed.

ClosedDelete a Capacity Type

Capacity types that have not been used can be deleted from the system.

If a capacity type has been used but is no longer needed, you can edit it and make it inactive to prevent it from being displayed to the user.

To delete a capacity type:

  1. Click the Delete link to the right of the capacity type you want to delete.

    A dialog box opens asking you to confirm your choice.

  2. Click OK.